Selecting Participants

The leader should determine who should attend the meeting and number of participants in meeting. Selecting wrongful participants will result both lose in people’s time and opportunity costs in terms of what they will achieve in that time.  

For this reason, you need to ensure that the selecting participating in the meeting is helpful and achieve the desired business outcomes.

Once meeting of the objectives have been identified and determine who should be in the meeting, you will have selecting participants.

There are two basic criteria to determining who should be at a meeting:

·         those who can benefit enough for it to be worth their time

·         those who can contribute enough to justify their time.

Meeting purpose and number of participants

Purpose	Ideal Size
Intensive problem	5 or fewer
Problem identification	10 or fewer
Information reviews and presentations	30 or fewer
Motivational	Unlimited

Reference

Guffey, M.E., Rhodes, K., & Rogin, P. (2011) Business communication: Process and product     

            (6^th Canadian ed.). Toronto, ON: Nelson.