The key to a successful meeting is to plan well before the meeting. To plan well for the meeting it is wise to create a meeting agenda before the meeting. The agenda should be created at least two days in advance of meetings. The key point in agenda should distribute agenda of topics to be covered and to help participant prepare in advance.
Some expert recommend cover the topics in order of importance. This well help takes advantage of early meeting energy and guarantees full coverage of the most important topics. The agenda should cover the date and place of meeting, start time, end time and estimate agenda timing for each topic. For meeting more than 60 to 90 minute it’s better to schedule two 10-minute break for participants to stretch their legs, check phone calls, and visit the restroom so they will be refreshed after the break and focus on meeting objectives.
A well planned meeting agenda will help you keep the meeting on track and it’s helpful to determine whether the goals of meeting have been accomplished.
Below is a sample of typical meeting agenda
Reference
Guffey, M.E., Rhodes, K., & Rogin, P. (2011) Business communication: Process and product
(6th Canadian ed.). Toronto, ON: Nelson.
American Society for Training & Development, The. ( © 2009). 10 steps to successful meetings
[Books24x7 version] Available from http://common.books24x7.com.library.sheridanc.on.ca/toc.aspx?bookid=29852.
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