Ending and following up

It is important to conclude the meeting effectively.  The meeting should be end at the agreed time.  The leader should restate the objectives of the meeting and summarize what has been decided.  No one should leave the meeting without a full understanding of what was accomplished.  Next is give assignment to each participant and establish a schedule for completion.  Finally the leader should conclude the meeting by thanking participants for their contribution and set a time for the next meeting.  It’s important to avoid ending meeting with statement of “we having time for one more question”.  The meeting should end with participants leave with a feeling of accomplishment.  After the meeting the leader should follow up by calling people to see whether they are completing the actions recommended at the meetings.

Reference

American Society for Training & Development, The. ( © 2009). 10 steps to successful meetings

[Books24x7 version] Available from http://common.books24x7.com.library.sheridanc.on.ca/toc.aspx?bookid=29852.

 Guffey, M.E., Rhodes, K., & Rogin, P. (2011) Business communication: Process and product     
            (6^th Canadian ed.). Toronto, ON: Nelson.